The University of Chicago
The University of Chicago

Local Business Center, Division of the Physical Sciences

Math formula

9/12 Appointments

Most staff and non-faculty academics have 12-month appointments, however most University (non-hospital) faculty members have 9-month (a.k.a. 3Q) appointments. A 9/12 appointment means that an employee earns his/her salary over nine months or three quarters, but the distribution of the salary is equalized over 12 months. Mathematically, the monthly distribution of a 9/12 appointee's salary is really 75% of his/her actual earned monthly salary.

  • For example: a 9/12 appointee with a $120,000 annual salary would earn a monthly salary of $13,333.33 October-June, but would receive a $10,0000 paycheck each month October-September (assuming no salary increase).

In rare cases non-faculty academic employees may also have 9/12 appointments.

Subaccounts 1099 and 1199 are used for the accrual and distributions.

  • For example: for a faculty appointee with a $120,000 annual salary, you will see on the ledger a $13,333.33 debit in sub-1000 and a $3,333.33 credit in sub-1099 from Oct-June. From July-Sept you will see $10,000 debits in sub-1099.

For additional detail, see the 3Q Processing manual.

George Herbert Jones Laboratory

PSD LBC Main Office

Jones Laboratory: 5747 S. Ellis Avenue, Chicago, IL 60637

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Eckhart Hall

PSD LBC Satellite Office

Eckhart Hall: 5734 S. University Avenue, Chicago, IL 60637

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Gordon Center for Integrative Science

Chemistry Business Center

Gordon Center for Integrative Science: 929 E 57th Street, Chicago, IL 60637

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