The University of Chicago
The University of Chicago

Local Business Center, Division of the Physical Sciences

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Graduate Students

There are three different graduate student specific jobs that will commonly appear on the accounts:

  • Teaching Assistants (subaccount 1800)
  • Type B Research Assistants (subaccount 1801), and
  • Type A Research Assistants (subaccount 1804).

Under usual circumstances, teaching assistants should be paid only from internally funded accounts, most commonly departmental teaching accounts.

Research assistants are most commonly paid from sponsored awards or from unrestricted start-up funding. The difference between the two types of research assistants is that Type B generates a tuition support charge (subaccount 8319) at the current rate for the fiscal year. Type A research assistants do not generate this charge. By default, all research assistants should be Type B unless the award regulations specifically prohibit tuition support charges in connection with research assistants or during limited periods when graduate students are not registered, usually summer quarters early in the graduate career.

Research assistants must serve for a minimum of 2 consecutive months during a quarter. However, if possible, it is best to issue full quarter appointments for both research assistants and teaching assistants.

Grant funds should not be used as a convenient source of student financial aid. Efforts should be made to ensure that the number of students and the time they spend on the award are in line with the award budget. During the proposal phase, it is important for the PI to carefully think through how many months his/her research assistant(s) can be reasonably expected to work on the project annually rather than assuming that it will always be for 12 months. Likewise, the number of person-months it should reasonably take to complete the project should be carefully considered.

On fellowship accounts, graduate student stipends should be coded in subaccount 8320. Fellowship payments are done through the Dean of Students office and not the payroll system.

PSD Standard Monthly Type B GRA Salaries

10-1-14 to 9-30-15
Salary2,500
Insurance355
Total, Monthly2,855
Tuition remission50%
10-1-15 to 9-30-16
Salary2,550
Insurance381
Total, Monthly2,931
Tuition remission45%
10-1-16 to 9-30-17
Salary2,625
Insurance400
Total, Monthly3,025
Tuition remission45%
10-1-17 to 9-30-18
Salary2,692
Insurance433
Total, Monthly3,125
Tuition remission45%

George Herbert Jones Laboratory

PSD LBC Main Office

Jones Laboratory: 5747 S. Ellis Avenue, Chicago, IL 60637

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Eckhart Hall

PSD LBC Satellite Office

Eckhart Hall: 5734 S. University Avenue, Chicago, IL 60637

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Gordon Center for Integrative Science

Chemistry Business Center

Gordon Center for Integrative Science: 929 E 57th Street, Chicago, IL 60637

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