Employees & Payroll

Q. Where can I find information about international visitors?
A. Please check the Office of International Affairs' website.

Q. My home address and information has changed, who should I give the information to ?
A. To change information in the University's payroll system contact your H.R. Specialist or designated FSR with the information. Our changes will only effect payroll, tax information, and UC sponsored benefit programs (e.g., LTD, Life, & Personal Accident). Request for address changes for TIAA, Vanguard, health care providers, dental, etc., must be made directly to the plan provider. Telephone numbers for these providers can be found on the Benefits Contacts page.

Q. I have not received my W-2 tax statement, what can I do?
A. Employees who have not received W-2's by the end of January should personally contact the Tax Information section of UC Payroll at (773) 702-0306.

Q. I need to make changes to my State and/or Federal W-4 withholdings, where can I get the forms? How can I find out what I wrote on the form last time?
A. The LBC Personnel Office has copies of both forms. You can also download a copy from the AdmiNET Employees and Payroll forms page. We will forward your changed forms directly to payroll. You can contact the Tax Information section of UChicago Payroll at (773)702-0306 for your current W-4 filing information.

Q. Where can I sign-up for Direct Deposit?
A. Direct Deposit forms are available in the LBC Payroll Office. Once the forms are completed and the appropriate documents attached, the LBC Payroll Office will forward the paperwork to the Comptroller's Office for processing.You can also download the form from the Employee and Payroll forms page on AdmiNET.

Q. I need to hire a work/study or regular student worker, what do I do?
A. Provide your FSR or H.R. Specialist with a description of the work they will perform and the name and number of the account from which their salary will be derived. The FSR or H.R. Specialist will complete all the required paperwork and submit the information for processing. Once you select a student worker, he/she should go to the LBC's Payroll Office to complete the necessary payroll forms.

Q. How much vacation, personal holiday, and sick time do I have? How much do I earn each month?
A. Updates of accrual balances are sent out quarterly to non-academic staff. The rate of accrual for non-academic staff depends upon years of service with the UC and total hours worked per week. Union employees should consult the latest contract.