Graduate Student Funding and Policies

There are three different graduate student specific classifications that will commonly appear on the accounts:

  • Teaching Assistants (subaccount 1800)
  • Type B Research Assistants (subaccount 1801), and
  • Type A Research Assistants (subaccounts 1804 and 1805).

Under usual circumstances, teaching assistants should be funded only from internally funded accounts, most commonly departmental teaching accounts.

Research assistants are most commonly funded from sponsored awards or from unrestricted start-up funding. The difference between the two types of research assistants is that Type B generates a tuition support charge (subaccount 8319) at the current rate for the fiscal year. Type A research assistants do not generate this charge. The Physical Sciences Division's established policy for graduate research assistants is to request tuition support.  The current rate (FY23) is 52.5% of graduate student base funding. The amount partially covers the graduate student's actual tuition cost. By default, all research assistants should be Type B unless the award regulations specifically prohibit tuition support charges in connection with research assistants or during limited periods when graduate students are not registered, usually summer quarters early in the graduate career.

Research assistants must serve for a minimum of 2 consecutive months during a quarter. However, if possible, it is best to issue full quarter appointments for both research assistants and teaching assistants.

If a grant or funding source does not allow charges for insurance and fees, those charges should go on account 2-60229, "Insurance and Grad Fees".

Grant funds should not be used as a convenient source of student financial aid. Efforts should be made to ensure that the number of students and the time they spend on the award are in line with the award budget. During the proposal phase, it is important for the PI to carefully think through how many months their research assistant(s) can be reasonably expected to work on the project annually rather than assuming that it will always be for 12 months. Likewise, the number of person-months it should reasonably take to complete the project should be carefully considered.

On fellowship accounts, graduate student stipends should be coded in subaccount 8320. Fellowship payments are done through the Dean of Students office and not the payroll system.

PSD Standard Type B Graduate Research Assistant Funding

Beginning 1 October 2021, GRA insurance and graduate student fees will be paid separately from the base funding. Base funding, insurance, and fees will be subject to recovery of indirect costs. Tuition remission will be charged on only the base funding.

Beginning 1 October 2019, GRA funding will be issued on the same schedule as TA reimbursement, so that academic monthly funding will not be the same as summer monthly funding.

There are two standard funding scales for graduate research assistant s, one for Computer Sciences (CS) graduate students and one for all other PSD graduate students (PSD).

PSD GRA Funding Academic Year 2022-2023

Annual Grad RA Funding, Academic Year 2022-2023
1 Oct 22 to 30 Sep 23
PSD CS
Annual Base Funding (Subaccount 1801) 37,000 39,540
Annual Insurance (Subaccount 8395) 4,800 4,800
Annual Graduate Student Fees (Subaccount 8396) 1,683 1,683
Total Annual Funding 43,483 46,023
Tuition remission @ 52.5% of Base Funding (Subaccount 8319) 19,425 20,759
Total Annual Cost, 2022-2023 62,908 66,782
Monthly Grad RA Funding, Academic Quarters 2022-2023
1 Oct 22 to 30 Jun 23
PSD CS
Monthly Base Funding (Subaccount 1801) 3,083 3,295
Monthly Insurance (Subaccount 8395) 533 533
Monthly Graduate Student Fees(Subaccount 8396) 150 150
Total Monthly Funding 3,766 3,978
Tuition remission @ 52.5% of Base Funding (Subaccount 8319) 1,619 1,730
Total Monthly Cost, Academic Quarters 2022-2023 5,385 5,708
Monthly Grad RA Funding, Summer Quarter 2023
1 Jul to 30 Sep 2023
PSD CS
Monthly Base Funding (Subaccount 1801) 3,083 3,295
Monthly Insurance (Subaccount 8395) 0 0
Monthly Graduate Student Fees(Subaccount 8396) 112 112
Total Monthly Funding 3,195 3,407
Tuition remission @ 52.5% of Base Funding (Subaccount 8319) 1,619 1,730
Total Monthly Cost, Summer Quarter 2023 4,814 5,137

PSD GRA Funding Academic Year 2021-2022

Annual Grad RA Funding, Academic Year 2021-2022
1 Oct 21 to 30 Sep 22
PSD CS
Annual Base Funding (Subaccount 1801) 35,732 38,172
Annual Insurance (Subaccount 8395) 4,566 4,566
Annual Graduate Student Fees (Subaccount 8396) 1,627 1,627
Total Annual Funding 41,925 44,365
Tuition remission @ 52.5% of Base Funding (Subaccount 8319) 18,759 20,040
Total Annual Cost 60,684 64,405
Monthly Grad RA Funding, Academic Quarters
1 Oct 21 to 30 Jun 22
PSD CS
Monthly Base Funding (Subaccount 1801) 2,978 3,181
Monthly Insurance (Subaccount 8395) 507 507
Monthly Graduate Student Fees(Subaccount 8396) 144 144
Total Monthly Funding 3,629 3,832
Tuition remission @ 52.5% of Base Funding (Subaccount 8319) 1,563 1,670
Total Monthly Cost 5,192 5,502
Monthly Grad RA Funding, Summer Quarter
1 Jul 22 to 30 Sep 22
PSD CS
Monthly Base Funding 2,978 3,181
Monthly Insurance 0 0
Monthly Service Fees 110 110
Total Monthly Funding 3,088 3,291
Tuition remission @ 52.5% of Base Funding 1,563 1,670
Total Monthly Cost 4,651 4,961